Rotary International Presidential Peace Conference 2018
Rotary International Presidential Peace Conference 2018

Registration

Registration Now Available

Registration Fees*

Congress Registration Earlybird Rates (up until Friday 6th April ) Regular Rates (from 7th April)
Full Congress RegistrationIncludes all congress sessions, entry to Trade Show, morning tea, lunch and afternoon tea on each day, Welcome Drinks and Meet the Guest Speaker (one ticket); Trade Show Evening Function (one ticket) $430 $540
Student Full Congress RegistrationIncludes all congress sessions, entry to Trade Show, morning tea, lunch and afternoon tea on each day, Welcome Drinks and Meet the Guest Speaker (one ticket); Trade Show Evening Function (one ticket) $330 $420
Day RegistrationIncludes congress sessions, entry to Trade Show, morning tea, lunch and afternoon tea on nominated day only. $165 $220

*Unfortunately, due to expected industry funding not materialising, we have had to increase the registration fees slightly from those initially listed on the website.

Technical Tour Cost per ticket

Volvo and Steritech Technical Tour
(Wednesday 27th  June) Includes bus transport and site visits. Lunch at Mount Coot-tha at own expense.
$75
Social Functions Cost per ticket
High Tea (Wednesday 27th June)
An optional extra being held for those not attending one of the technical tours. Numbers are limited.
$35
Additional Ticket – Welcome Drinks and Meet the Guest Speaker Evening (Wednesday 27th June) Note: One ticket is included in full registration fees. $50
Additional Ticket – Trade Show Evening Function (Thursday 28th June) Note: One ticket is included in full registration fees. $50
Beekeeper Breakfast (Friday 29th June)
An optional extra, not included in any of the registration fee types. (Recommended for beekeeping operations with more than 400 hives). Numbers are limited.
$40
Congress Dinner (Friday 29th June)
An optional extra, not included in any of the registration fee types.
$120
Kids n Bees (Thursday 28th June)
Educational and fun activities for any school age children whose parent/guardian is attending the congress. (Children under 5 are welcome to attend if accompanied by a parent/guardian).
$0
Australian Outback Spectacular Evening (Saturday 30th June) Subject to minimum numbers. $110 (Adult)
An optional extra, not included in any of the registration fee types. Includes return coach transfer from RACV Royal Pines Resort, dinner, drinks and show. $80 (Child 3-13 years inclusive)

Registration Now Available

Download Registration Form

All participants of the Congress (delegates, speakers, sponsors and industry representatives) must be registered and have a correct name badge. Due to strict insurance conditions there are absolutely no ‘shared’ registrations. Delegates not able to attend for the full Congress should register for “day” rates. 

Entry to the Trade Show is only available to registered delegates of the Congress. Day registration rates are available.

Registration Procedures

 

  • Ensure you have read and accept the Registration Conditions listed below.
  • Please click here to register via secure online registration
  • Alternatively, complete the Registration Form and return to East Coast Conferences via fax (02) 6650 9700 or post to PO Box 848, Coffs Harbour NSW 2450. You can also scan and email your completed form to jayne@eastcoastconferences.com.au
  • Include payment details as listed on the registration form.  Please note the Registration Form is a TAX INVOICE. (If you register online a Tax Invoice will be emailed to you)
  • Due to strict insurance considerations, “shared” registrations are NOT allowed.

Registration Categories

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'Earlybird' Rates

For all registrations received prior to 5pm on Friday 6th April 2018.  To be eligible for this rate, payment must be received within 14 days of the earlybird registration cut-off date.  If payment is not received within this time, regular rates will automatically apply.

Full Congress Registration ('Earlybird' and Regular)

Includes congress materials, attendance at all congress sessions, entry to Trade Show, morning tea, lunch and afternoon tea for each day. Each full registration includes one ticket for the Welcome Drinks & Meet the Guest Speakers evening (Wednesday 27th June) and one ticket to the Trade Show Evening Function (Thursday 28th June).

Student Full Congress Registration ('Earlybird' and Regular)

Available to full time students holding a current student ID (copy must be supplied with registration form). Includes congress materials, attendance at all congress sessions, entry to Trade Show, morning tea, lunch and afternoon tea for each day. Each full registration includes one ticket for the Welcome Drinks & Meet the Guest Speakers evening (Wednesday 27th June) and one ticket to the Trade Show Evening Function (Thursday 28th June).

Day Registration

For delegates who are only able to attend one or two days of the congress, “Day Registration” rates are available for attendance on the Thursday, Friday or Saturday.  Due to strict insurance considerations, ‘shared’ registrations are NOT allowed.  Inclusions for day registrations:  All congress materials, attendance at congress sessions, entry to Trade Show, morning tea, lunch and afternoon tea for nominated day only.  Does not include entry to social functions, however, delegates can purchase tickets for these events separately.

Registration Conditions

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Payments

Payment is required to confirm registration, and is due within 14 day of your tax invoice being issued (or before the Congress commences if less than 14 days prior). Delegates who still have outstanding registration fees at the time of the Congress will need to complete a ‘Payment Guarantee Form’, which will require credit card details. If payment has not been received 30 days after the event, the nominated credit card will be charged for any outstanding fees. Please note that this is a strict condition of registration.

Tax Invoice and Receipts

Please note that once paid, the Registration Form is recognised by the Australian Taxation Office as a compliant Tax Invoice. Once payment has been received, a delegate confirmation letter and tax invoice/receipt will be emailed to the address given.

Billing Address

Please include Billing Address details on the registration form if applicable. All payment related correspondence (i.e. invoices and receipts) will be sent to the Billing Address (either email or postal). This is only necessary if different to the main address listed on the form.

Refunds and Cancellations

All cancellations must be made in writing (via post, fax or email) to East Coast Conferences. Registration fees will be refunded less a 25% cancellation fee prior to 5pm on Friday 6th April 2018. After this date, we regret that no refunds will be made, however substitute delegates will be accepted. Please note that cancellation fees will apply whether or not payment is received at the time of registration. By submitting the registration form, you are agreeing to these conditions. Please refer to the Accommodation Booking Conditions if booking your accommodation via the registration form.

Shared Registrations

Please note one registration form with payment must be received per delegate. Shared registrations are not permitted due to legal and insurance reasons. Day registration rates are available should you be unable to attend the full congress.

Insurance

Delegate’s registration and social function ticket fees do not include insurance of any kind. The organisers recommend taking out an insurance policy of your own choice with your local insurance or travel agent.